Moratorium for Service Updates and Outages

Due to the high impact, high visibility and need for administrative applications and IT services during specific times, IT will continue to have change moratoriums to avoid causing potential service outages or degradations.

Because it is a fact that every department has a different heavy/critical workload period and it would be impossible to maintain our environment if moratoriums were called for all heavy/critical workload periods, it was agreed that the majority of the moratoriums will exist for systems and supporting services.
Should a hardware/software emergency occur, hardware and software changes will be made during the moratorium period.
This IT Moratorium webpage will be used to keep track of the approved change moratorium dates. Changes to these dates will be aligned with the functional offices, approved by IT Leadership, and announced at the next IT Change Approval Board meeting.

Upcoming moratorium periods

April, 2024:

04/17 to 05/03 (Open Enrollment)
- 04/20 to 04/21 (Budget Report for State)
- 04/22 (Payroll Run)
- 04/27 to 04/28 (Budget Report for State)
- 04/30 (Non-Student AR Billing)

May, 2024:

04/17 to 05/03 (Open Enrollment)
- 05/01 (Budget Reporting for HED)
- 05/02 to 05/03 (Month-End Close Processes)
05/06 to 05/11 (Final Exam, Spring)
- 05/06 (Payroll Run)
- 05/10 (Billing Run)
05/11 to 05/16 (Grade Entry, Spring)
- 05/15 (Non-Student AR Billing)
05/20 (Payroll Run)
05/27 to 06/09 (Start of Classes, Summer)
- 05/31 (Non-Student AR Billing)
TBD (NSO) -- confirming

June, 2024:

05/27 to 06/09 (Start of Classes, Summer)
- 06/03 (Payroll Run)
- 06/04 to 06/05 (Month-End Close Processes)
06/10 (Billing Run)
06/10 (Non-Student AR Billing)
06/17 to 07/21 (Fiscal Year-End Roll Processes) -- confirming
- 06/17 (Payroll Run)
- 06/20 (Non-Student AR Billing)
- 06/30 (Non-Student AR Billing)
TBD (NSO) -- confirming

July, 2024:

06/17 to 07/21 (Fiscal Year-End Roll Processes) -- confirming with Payroll
- 07/01 (Payroll Run)
- 07/02 to 07/03 (Month-End Close Processes)
- 07/10 (Billing Run)
- 07/15 (Payroll Run)
- 07/15 (Non-Student AR Billing)
07/29 (Payroll Run)
07/31 (Non-Student AR Billing)
TBD (Final Exam, Summer) -- confirming
TBD (NSO) -- confirming

August, 2024:

08/02 (Month-End Close Processes)
08/05 (Month-End Close Processes)
08/10 (Billing Run)
08/12 (Payroll Run)
08/14 to 08/25 (Start of Classes, Fall) --confirming
- 08/15 (Non-Student AR Billing)
08/26 (Payroll Run)
08/31 (Non-Student AR Billing)
TBD (NSO) -- confirming

September, 2024:

09/03 to 09/04 (Month-End Close Processes)
09/09 (Payroll Run)
09/10 (Billing Run)
09/15 (Non-Student AR Billing)
09/15 (Budget Reporting for HED)
09/23 (Payroll Run)
09/30 (Non-Student AR Billing)
TBD (Fall Preview Day) -- confirming

October, 2024:

10/02 to 10/03 (Month-End Close Processes)
10/07 (Payroll Run)
10/10 (Billing Run)
10/15 (Non-Student AR Billing)
10/21 (Payroll Run)
10/31 (Non-Student AR Billing)

November, 2024:

11/04 to 11/05 (Month-End Close Processes)
- 11/04 (Payroll Run)
11/10 (Billing Run)
11/15 (Non-Student AR Billing)
11/18 (Payroll Run)
11/30 (Non-Student AR Billing)
TBD (Registration, Spring) -- confirming

December, 2024:

12/02 (Payroll Run)
12/03 to 12/04 (Month-End Close Processes)
12/10 (Billing Run)
12/15 (Non-Student AR Billing)
12/16 (Payroll Run)
12/31 (Non-Student AR Billing)
TBD (Final Exam, Fall) -- confirming
TBD (Grade Entry, Fall) -- confirming

Moratorium Criteria
Requested By	Moratorium Periods	Dates/Date Ranges
Registrar's Office	Start of Classes (Spring, Summer, Fall)	(January, August) Start of the first Moving-In Day to the end of the Sunday of the First Week of Class. (Spring, Fall) (June/May) Start of the Business Week prior to the First Week of Class to the end of the Sunday of the First Week of Class. (Summer)
Registrar's Office	Final Exam (Spring, Summer, Fall)	Start of the Monday to the end of Saturday of the Final Week.
Registrar's Office	Grade Entry (Spring, Fall)	Start of the Saturday of the Final Week to 5 PM of the following Thursday. Notes: For the weekend before the final day of grade entries, if we need to have planned outages, it's ok if they happen before noon
Registrar's Office	Registration	The business week (including the Saturday and Sunday) prior to priority registration (staff as student, honors college, student employment – GAs, TAs, etc.) each semester, and The registration week including the Saturday and Sunday at the end of the week.
Office of Advising Strategies	New Student Orientation	2 business days per week for multiple weeks between May and August.
Office of Advising Strategies	Fall Preview Day (for Advisors)	One Saturday in September (the week varies).
Payroll	Payroll Runs	Every other Monday Notes: Planned outages after 10 PM are ok.
Bursar's Office	Billing Runs	10th of every month.
Budget Office	Budget Report for State	Last 2 weekends of April.
Budget Office	Budget Report for HED	May 1st and September 15th.
HR Benefits	Open Enrollment	Start of the last week of April to the end of the second week of May. Notes: Non-business hours are ok.
Finance/FSM	Month End Pre-Close and Final Close Processes	The 2nd and 3rd Business Day August to June.
Finance/FSM	Fiscal Year End Roll Processes	The 3rd week of June to the 3rd Week July.
Finance/FSM	Non-Student Accounts Receivable Billing	The 15th and last day of month July to May, and June 10th, 20th and 30th.